Bluegrass Cycling Club
Funding Guidelines and Procedures
Mission and General Support Guidelines
The mission of the Bluegrass Cycling Club is to encourage bicycling
for health, recreation and transportation, to promote bicycle safety, to
improve bicycling facilities, and to further all phases of bicycling.
In support of this mission, we offer philanthropic support to
programs, projects, and events sponsored or offered by nonprofit
organizations and entities that support and promote health and wellness
or that are specifically bicycle-related.
We also support advocacy initiatives or programs offered by other
nonprofit organizations that are specifically related to cycling.
The Bluegrass Cycling Club considers funding requests two times each
calendar year. Submission deadlines are January 31 and June 30 for which funding will
be available 30 days after the reward with qualified receipts. The amount of funds available to
outside organizations for advocacy and philanthropic initiatives will
vary from year to year, and it is possible funds may not be available
during all funding cycles. Grant recipients have 6 months from the time of notification to submit reimbursement. Exceptions for more time needed to complete projects will be determined by the Philanthropy Committee.
Application requirements differ depending on the category under which funding is requested. Funding categories are as follows:
Cycling-related entities operating on an ongoing basis
– Examples include community bike projects,, bicycle education programs,
bicycle advocacy organizations and other similar businesses, entities
Events specifically for the purpose of promoting cycling/health and wellness
– Examples include special cycling events, bike giveaways for non profits, bike month events and other
similar events or programs that may be offered more than once a year,
but are not ongoing and continuous in nature.
Cycling Education Programs or Initiatives – Special events or programs relating to cycling education
Other – Programs, events and initiatives that do
not fit within one of the other categories, but that are related to the
mission of the Bluegrass Cycling Club.
Application Review Process
The Philanthropy committee of the BCC board will review all proposals
submitted before the submission deadline and not previously considered.
The review may include asking applicants to appear before the committee
to discuss and explain the application. If the applicant has an ongoing
business location, the review may also include a visit to that location
by the committee or members of the committee. After review, the
committee will submit recommendations for funding to the BCC board
within 30 days of the submission deadline. All applicants will be
notified of the funding decisions of the board within 15 days of the
Reporting and Follow Up
The committee or members of the committee may conduct a site visit to
funded programs or initiatives with a specific operating location
during the funding period. The committee may also request, and the
recipient is expected to provide, information relating to programs or
initiatives funded prior to submission of required reports.
Reporting Requirements - Ongoing programs, businesses and Initiatives
All award recipients receiving funding to support an ongoing
initiative or business shall submit a report within thirty days of the
close of the funding cycle during which the recipient received funding.
If the recipient applies for additional funding for the same initiative
during a subsequent funding cycle, a report providing the required
information shall be submitted along with the funding application. The
report shall include:
A copy of the proposed budget submitted with the funding application
with actual expenditures by budget category at the time the report is
A narrative description of the operations of the initiative or
business during the funding period including a description of how the
funding provided by the BCC supported the initiative or business; and
A description of any future plans or goals for the business or initiative.
Reporting Requirements – Other award recipients
All award recipients receiving funding for a specific program,
project or event that is not ongoing shall submit a final report within
30 days of completion of the program, project, or event.
The report shall include:
A description of the completed program, project or event;
An evaluation of the program, project or event, including an
analysis of whether the stated goals and objectives were accomplished;
A final expense report.
Failure to submit timely reports or to provide requested information
may result in disqualification for further or future funding from the
Bluegrass Cycling Club.
The BCC reserves the right to approve in advance any brochures or
publications supported by funding from the BCC, and also may require
such brochures or publications to acknowledge the support provided by